PRINTING CHECKS

Select Accounts Payable (option # 40 from the main menu)

Select Check Printing (option # 60 from the Accounts Payable menu)

You can pay specific vouchers or pay by cash requirement.

Your screen will look like this:

A/P Check Printing V 1.00 23-Mar-99 03:55 PM

Pay (C)ash Requirements or (S)pecific Vouchers ?

PAYING BY CASH REQUIREMENT

At the Cash Requirements or Specific Vouchers prompt, type C <Enter> .

At the Cash Requirement ID prompt, type the ID number found in the top left corner of the cash requirement and press <Enter>. Note: Cash requirements are run from the Accounts Payable Reports menu.

Your screen will look like this:

A/P Check Printing V 1.00 23-Mar-99 03:55 PM

-Idx-Voucher-Pay--No-------Invoice—-----Due Date-----Dsc Date-Gross Amt-Disc. Amt

21491 BRIGGS & STRATTON CORP.

1 12345 * 224455 01-25-99 01-25-99 100.00 2.00

2 12346 * 224456 01-25-99 01-25-99 200.00 4.00

3 12347 * 224457 01-25-99 01-25-99 300.00 6.00

Paying 3 vouchers for $600.00

Printing 1 check

Options < F, L, N, P, X, ?, or - >

In the example each voucher has been marked for payment with a * in the Pay column since you are paying by cash requirement. You may want to pay everything on the cash requirement except a specific voucher or vendor. If this is the case, you can mark those vouchers for non-payment.

At the options prompt, type ? <Enter> to display the following:

· F Finish the selection

· L List vouchers

· N Don’t pay all items on the page

· N ln# Don’t pay this line

· N ln#,ln# Don’t pay specified lines

· N ln#-ln# Don’t pay range of lines

· P Pay all items on the page

· P ln# Pay this line

· P ln#,ln# Pay specified lines

· P ln#-ln# Pay range of lines

· - Go to previous page

· X Exit this program

· <CR> Go to the next page (not displayed)

In the example, type N2 <Enter> to mark line number 2 for non-payment. After you mark line 2 for non-payment the “Paying # vouchers for” counter will be updated to reflect the current number of vouchers and the current dollars being paid.

At the options prompt, type F <Enter> when you are finished selecting items for payment/non-payment. Verify the authorization by pressing <Enter>.

At the check date prompt, type the date you want printed on the checks and press <Enter>.

At the effective date prompt, type the posting date and press <Enter>.

The system will display a message stating “Ready to print # checks for bank #” and you will prompted for a printer. Select the printer that have been loaded with checks and press <Enter>.

The system will display a message regarding check alignment. Check alignment is no longer necessary when printing laser checks. However, you may print an alignment check if you want. Press <Enter> at the prompt to by-pass printing an alignment check .

The system will display the last check number printed for the bank and ask for confirmation of the first check number to print. If the first check number to print is correct press <Enter>.

At the “Are the checks in the printer” prompt, load the checks in the printer and type Y <Enter>.

If there was remittance advice that would not fit on the remittance portion of the check the system will display a message stating “Remittance overflow written to: REMIT.01(01 being the bank number)”

The system will ask if the check run was successful.

If the run was OK type Y <Enter>.

If the run was not OK type N <Enter>. At the “Print an alignment check” type N <Enter>.

At the “Last good check to print” prompt, type the last good check number and press <Enter>. Verify the first check number to print and press <Enter>. Verify that the checks are in the printer and type Y <Enter>.

You can cancel check printing at the “Was the check run successful” prompt. When you cancel check printing nothing is posted. You will need to run a new cash requirement to print checks if check printing is canceled

PAYING SPECIFIC VOUCHERS

At the Cash Requirements or Specific Vouchers prompt, type S <Enter> .

At the bank code prompt, type the bank number you are paying from and press <Enter>.

At the batch ID prompt, type your batch ID and press <Enter>. This ID is assigned by you and can be anything you want.

You can select by (V)endor or (C)voucher number.

Selecting by (V)endor will display all vouchers for a vendor and you can select all or

specific vouchers for that vendor. Type ? <Enter> at the line# prompt to display options.

Selecting by (C)voucher will allow you to enter each voucher you want to pay.

The system will display each voucher, one vendor at a time, and allow you to review your selections. At the options prompt you can either accept the vouchers for payment or mark for non-payment or cancel check printing all together.