ADDING A NEW PART NUMBER

 

Select Inventory Management (option # 20 from the main menu).

 

Select Inventory File Maintenance (option # 30 from the inventory management menu).

 

Select Additions to prod/stock file (options # 10 from the inventory file maintenance menu).

 

You will be prompted:

 

            Add to (P)roduct, (S)tock, or (B)oth >

 

Type P <Enter> to add a part number to the product file.  As a matter of routine, this is the option you are going to select since the system will then add to number to the stock file when necessary.

 

            Enter Mfg,Part-number >

 

Type the manufacturer code comma part number <Enter> (ex: BS,391681, TEC,631028, KOH,52 584 02).

 

            (?) Product code :

 

Type the product code the part will be added to and press <Enter>.  If you don’t know the product code, type a ? <Enter> and the product codes for that manufacturer will be displayed.  Select the correct product code and press <Enter>.

 

Description :

 

Type the description of the part number and press <Enter>.

 

            Mfg Pop Code :

 

Type the manufacturer popularity code when applicable and press <Enter>.

 

            Unit Weight :

 

Type the weight of the part where applicable (engines, shortblocks, mower decks) and press <Enter>.

 

            Sequence :

 

Type a numeric value here that will be used to sequence the part number when printing on reports and pick tickets.  This is usually the base numeric portion of the part number (ex:  391681 would be 391681, 27355S would be 27355, DA-12345-C would be 12345).

 

Fact Frt :

 

Type the factory freight amount if you want to use a fixed amount and press <Enter>.  Leave it blank if you are using a calculation formula from the codes file.

 

            (?) DC code :

 

If you entered a factory freight amount in the previous field, then you must enter a DC code for the factory freight and press <Enter>.  If you don’t know the DC code, type ? <Enter> to display a list of DC codes.  Select the correct DC code and press <Enter>.

 

            Price – List :

 

Type the list price and press <Enter>.

 

            Cost :

 

If the product code you selected is a net line you must enter the cost and press <Enter>.  However, if the product code is a discountable one then the system will calculate the cost for you and display it in the field.  Review it for accuracy and press <Enter>.

 

            Jobber :

 

If the product code you selected is a net line you must enter the jobber (distributor) price and press <Enter>.  However, if the product code is a discountable one then the system will calculate the jobber (distributor) price for you and display it in the field.  Review it for accuracy and press <Enter>.

 

            Dealer :

 

If the product code you selected is a net line you must enter the dealer price and press <Enter>.  However, if the product code is a discountable one then the system will calculate the dealer price for you and display it in the field.  Review it for accuracy and press <Enter>.

 

            Trade :

 

If the product code you selected is a net line you must enter the trade price and press <Enter>.  However, if the product code is a discountable one then the system will calculate the trade price for you and display it in the field.  Review it for accuracy and press <Enter>.

 

           

 

 

All Done (Y/N) ?

 

Type Y <Enter> if all of your entries are correct and you want to add the part to the product file.  Type N <Enter> if you have made a mistake and the cursor will return to the Product code prompt.  Make the necessary changes and press <Enter>.  Press <Enter> if there are no changes to be made in this field.  Continuing making changes and pressing <Enter> until you have made all necessary changes then answer Y to All Done when you are ready to add the part to the product file.

 

To exit the program type \ or . and press <Enter> until you are out.

 

Note:  You will have to add a part number to the stock file manually in a case where you have found a part in you stock that is not in the system.  The system will not allow you to do an inventory adjustment on a part that is not in the stock file.

 

ADDING A PART TO THE STOCK FILE

 

Select Inventory Management (option # 20 from the main menu).

 

Select Inventory File Maintenance (option # 30 from the inventory management menu).

 

Select Additions to prod/stock file (options # 10 from the inventory file maintenance menu).

 

You will be prompted:

 

            Add to (P)roduct, (S)tock, or (B)oth >

 

Type S <Enter> to add a part to the stock file.

 

            Warehouse Code :

 

Type the warehouse code of the warehouse stock file you are adding the number to and press <Enter>.

 

            Whse Pop Code :

 

Type the warehouse popularity code of the part and press <Enter>.  If you don’t know or don’t assign them then leave it blank and press <Enter>.

 

            Sell pkg quantity:

 

Type the quantity in which you sell the part.  Some parts are sold in singles, therefore the sell quantity would be 1.  Other parts are sold in fives, tens, etc.  By entering a sell quantity of 5 or 10 the system would then know to only sell these items in those multiples.

 

            Buy pkg quantity :

 

Type the quantity in which you buy the part.  Some parts are purchased in singles, therefore the buy quantity would be 1.  Other parts are purchased in fives, tens, etc.  By entering a buy quantity of 5 or 10 the system would then know to only purchase these items in those multiples.

           

All Done (Y/N) ?

 

Type Y <Enter> if all of your entries are correct and you want to add the part to the stock file.  Type N <Enter> if you have made a mistake and the cursor will return to the Warehouse code prompt.  Make the necessary changes and press <Enter>.  Press <Enter> if there are no changes to be made in this field.  Continuing making changes and pressing <Enter> until you have made all necessary changes then answer Y to All Done when you are ready to add the part to the stock file.